Kakobuy Group Order Management Guide
Group orders need stricter tracking than personal hauls. Every buyer, item, payment and QC decision should be traceable before anything ships.
Why it matters
One wrong size, unpaid balance or unclear QC approval can create conflict for the whole parcel. A shared spreadsheet keeps responsibility visible.
Practical workflow
- 1Create one row per buyer item.
- 2Record product link, size, color and agreed price.
- 3Track payment status before ordering.
- 4Collect QC approval from each buyer.
- 5Assign items to parcels and split shipping fairly.
Buyer checklist
- Buyer name is attached to every item.
- Payment and top-up fees are recorded.
- QC decisions are timestamped.
- Shipping split method is agreed early.
- Dispute evidence is saved.
Mistakes to avoid
- Mixing personal and group items without labels.
- Shipping before every buyer approves QC.
- Forgetting domestic freight in shared cost splits.
Decision rule
Do not submit a group parcel until ownership, approval and shipping cost allocation are clear.
Related tools and next step
Use the group buy manager, support log and parcel planner for every multi-buyer haul.